Event Application Form - Hunter Events Group

Festival of Sweets & Treats 2026

We are currently full in the following categories: Gozleme, Dumplings, Chip on a Stick, Ice Cream, Pancakes, Fairy Floss, Bubble Tea, Waffles, Marshmallows, Lemonade, Snow cones, Matcha, Churros. Please email events@huntereventsgroup.com.au to be put on the stand-by list.

Application Contact Name(Required)

Full Name

Email(Required)

Contact Phone Number(Required)

Business Name(Required)

Please enter your stall name

ABN (If applicable)

Full Address(Required)

Street Address Suburb State / Territory Postcode

Instagram Username(Required)

URL Link Preferred | N/A if applicable

Facebook Username(Required)

URL Link Preferred | N/A if applicable

Description Of Your Goods/Services To Be Sold(Required)

(Optional) Provide a Short Bio for Social Media Posts

1 - 2 sentences

Upload Photos for Social Media Posts (optional)

Drop files here or

Max. file size: 128 MB.

Send us your favourite photos of your stall and/or your products for Festival of Sweets & Treats & Hunter Events Group to use to advertise your business leading up to the event.

What Type of Space Suits Your Business?(Required)

Market Stall

Beverage Stall (Coffee, Juices, Lemonade)

Substantial Food Stall (Burgers, Gozleme, Pizza)

Dessert Stall (Pancakes, Cupcakes, Brownies, Ice Cream)

Packaged/Snack Food Stall (Chip on a Stick, Packaged Foods, Confectionary)

Professional Stall

Please ensure that you select the correct stall type upon application. We will reach out to you if you have applied incorrectly.

Market Stall Size(Required)

3m x 3m ($125 + GST)

3m x 6m ($175 + GST)

3m x 9m ($225 + GST)

If you are inbetween size selections, you will need to select the size up to allow enough room for your stall type.

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Market Stall Calculation

Beverage Stall Size(Required)

3m x 3m ($225 + GST)

3m x 6m ($275 + GST)

3m x 9m ($325 + GST)

If you are in between size selections, you will need to select the size up to allow enough room for your stall type.

This field is hidden when viewing the form

Beverage Stall Calculation

Substantial Food Stall Size(Required)

3m x 3m ($375 + GST)

3m x 6m ($425 + GST)

3m x 9m ($475 + GST)

If you are inbetween size selections, you will need to select the size up to allow enough room for your stall type.

This field is hidden when viewing the form

Substantial Food Stall Calculation

Dessert Stall Size(Required)

3m x 3m ($275 + GST)

3m x 6m ($325 + GST)

3m x 9m ($375 + GST)

If you are inbetween size selections, you will need to select the size up to allow enough room for your stall type.

This field is hidden when viewing the form

Dessert Stall Calculation

Packaged Food Stall Size(Required)

3m x 3m ($175 + GST)

3m x 6m ($225 + GST)

3m x 9m ($275 + GST)

If you are inbetween size selections, you will need to select the size up to allow enough room for your stall type.

This field is hidden when viewing the form

Packaged Stall Calculation

Professional Stall Size(Required)

3m x 3m ($225 + GST)

3m x 6m ($275 + GST)

3m x 9m ($325 + GST)

If you are inbetween size selections, you will need to select the size up to allow enough room for your stall type.

This field is hidden when viewing the form

Professional Stall Calculation

Dietaries You Cater For(Required)

Vegetarian

Vegan

Halal

Kosher

Gluten-Free

Dairy-Free

Sugar-Free

None

Description Of Your Stall Set Up(Required)

Trailer

Food Truck

Marquee

Optional Add Ons

Power 1 x 10amp or 15amp ($50 + GST)

Power 2 x 10amp or 15amp ($100 + GST)

Power 1 x 3 Phase ($100 + GST)

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Optional Add Ons Calculation

Please Clarify your Power Requirements(Required)

Would you like to offer a prize for the Sweet Treat Raffle?(Required)

Payment Type(Required)

full

50% deposit

Please upload your Public Liability Insurance (FSS if applicable) below. (Required)

Drop files here or

Max. file size: 128 MB.

If you have any issues uploading, please send through to events@huntereventsgroup.com immediately after completing your form along with your Business' name and your details.

Type Your Name Below To Digitally Sign This Document(Required)

I, the person named on this form, am the person who is named as a party in this contract or I am an authorized signatory of the party named in this contract, and I agree to conduct business via the Internet with the other party or parties mentioned in this contract. ELECTRONIC SIGNATURE ACKNOWLEDGEMENT I acknowledge and understand that my signing and submitting of this contract electronically is the legal equivalent of affixing my handwritten signature on the submitted contract. DECLARATION I have read this entire document and agree to the terms and conditions stated. I acknowledge this document as a contract between myself, as an authorised representative of the business or organisation named above, and Hunter Events Group (the organiser) and I agree to the conditions herein. I certify the contents of this application form are true and accurate. I acknowledge that the organiser retains the right to refuse all or part of this application. I will provide any Food Handling, Public Liability and Council Approval documents required for my business to part-take in this event before arriving to site.

Do you have any questions?

When your application has been recieved, a member of our team will respond to your question.

How did you hear about our event?

Festival of Sweets & Treats (inc. Surcharge)

Price: $ 0.00

Total Cost

Remaining Balance

If you have selected 50% payment - A final invoice will be sent to you within 1 week

Total Payable

inc. non-refundable 2.3% processing and handling fee

Marketing:

To ensure we promote your business appropriately we ask that you provide us with your business bio and logo. Marketing images will be selected from your social feed and the social media post will only happen once payment is made in full.

Payment Details:

Invoices will be sent to approved applicants to be paid in full within 7 days of issue unless a payment plan has been arranged.

Terms & Conditions:

1. Display Information

1.1 Spaces will be allocated in order of receipt of applications upon confirmation.

1.2 We ask that stalls are professional and not tacky in appearance to keep our event looking professional and of a high standard.

2. Rules / Requirements

2.1 Maximum depth of stalls is as per our pricing page. Should you require increased depth please note this on your application form, we may be able to accommodate this requirement.

2.2 There will be access to water at the venue however exhibitors must provide their own containers and means of transporting it. Exhibitors must also bring their own hoses if required, costs are on application depending volume required. There are limited taps available.

2.3 All stalls are to bring their own area marquee.

2.4 Exhibitors are to be present at the event and at their stall from 9:00am – 3:00pm. Bump in time begins from 7am, and all stalls must be ready for patrons by 9:00am.

2.5 Please supply Hunter Events with a photo of your proposed exhibition space and products for advertisement.

2. 6 The event organiser wants to ensure all stands give an outstanding impression and opportunity for business potential for all exhibitors.

2.7 Bump in and bump out rules and requirements must be adhered to and will be issued within the month before. Should you require more information on these procedure before booking a stall please advise. Bump in will begin on Sunday 12th from 7am with further confirmation to be given closer to the event.

2.8 Stand sharing is not permitted. Only one business is permitted to operate within a single stall.

2.9 There are no dividing walls to separate exhibits provided. If you require dividing walls and back drops, you must provide them yourself.

2.10 This is an all-weather event and will go ahead unless too dangerous to do so.

2.11 Should the event organiser be forced to cancel this event by a governing body (local, state or federal) beyond any control or for any reason on the set date, the event will be postponed, not cancelled and re booked for a new date where your stall commitment will be transferred to the new event date. Refunds will not be applicable as per clause 2.15.

2.12 If you have paid for an event and advise us after the final invoice due date that you are no longer able to attend, all payments are non-refundable and cannot be transferred to another event. Your stall type is held exclusively for you, which limits us from offering it to other suitable applicants within your category. However, if we are able to fill your place with an identical stall type, a credit may be applied to your account.

2.13 Public Liability Insurance is required, and food vendors must provide their FSS when completion of application form. If either expires during the period of being on board for the event, you must send your updated document as soon as possible.

2.14 Your stand must comply with risk management and WH&S under the direction of the event organiser.

2.15 All fees paid to Hunter Events Festival of Sweets & Treats are non-refundable.

2.16 The exhibitor acknowledges that an exhibition space will not be confirmed until full payment has been received.

2.17 Exhibitors who have not completed full payment for their site fees will not be permitted to enter or set up at the specified venue. The event organiser reserves the right to legally recover the site fees from the exhibitor.

2.18 Exhibitors are required to do at least two social media posts & share the Facebook event twice to your followers tagging @feastivalofsweetsandtreats on Facebook or @festivalofsweetsandtreats on Instagram in the lead up, every marketing action helps.

3. Terms and Conditions

3.1 Upon signing this application form and further making payment the exhibitor accepts the terms and conditions set by the event organisers.

3.2 Payment will be required within 7 days of the invoice being issued unless a payment plan was agreed upon.

3.3 Power and water supply is available to exhibitors, provided they have informed us of their requirements prior to the event.

3.4 All exhibitor electrical items, chords and equipment must be Safety Test Tagged. All cords must be taped down securely.

3.5 The event organiser will not be held liable for any loss or damage or harm as a result of:

a) An act of god

b) War or terrorism

c) Civil or military actions

d) Natural disaster

e) Strikes

f) Utility supply and equipment failure

g) Insufficient exhibitors or patron non-attendance

h) Exhibitor sales at the event

i) Causes beyond the control of the event organiser

3.6 The event organiser will not be held responsible or liable for damages to an exhibit caused by fire, water, storms, strikes, riots, or any other circumstances. As an exhibitor, you understand and accept that you take full responsibility for your stand, belongings and costs that may arise from your participation in this event.

3.7 The event organiser is not responsible for the security, loss or damage to any of the exhibitor’s items and belongings left unattended throughout the event. This also includes damage and loss to said items in an emergency situation. Exhibitors need to have their own property and business insurance and provide a valid copy with your application.

3.8 Except as stated herein, the event organiser makes no representations, conditions, or warranties in relation to the event. Under no circumstances shall the organiser be liable in contract or otherwise for any injury or death of any person, damage to property, economic loss or any indirect, special or consequential damages caused by or arising out of the exhibition or cancellation of the event. The exhibitor shall indemnify and keep indemnified the event organiser against all costs, damages, claims or proceedings in respect thereof. In particular, the exhibitor hereby confirms that the Public Liability Insurance policy held by them covers risks associated with display of merchandise at this event by the exhibitor, this policy must be received by the event organiser.

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